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Current Job Openings

Events Coordinator

Position Summary:

The Tulsa Botanic Garden is hiring an Events Coordinator. We are looking for a positive, enthusiastic person to assist with the sales, creation, planning and implementation of events. As a non-profit organization we work together to promote the beauty of plants and nature while building and sustaining an exceptional botanical garden. We are passionate about educating guests, rooting ourselves in the community and using our creative minds and skills to further the growth of the Garden.

The Events Coordinator will be responsible for performing a variety of different tasks to enhance the guest experience at the Garden. This will be a fast-paced, guest-centric role therefore customer service, organization and efficiency will be key. This position has a strong focus on revenue generation.

Job Duty Highlights:

  • Work with the Director of Events to create, plan and implement a variety of events including sales, contract preparation, invoicing, and payment collection 
  • Respond to inquiries related to rentals, events, programs, etc. with emphasis on sales, implementation and customer service excellence 
  • Outbound business generation of private events and group ticket sales 
  • Facilitate on-site, day-of timeline, logistics and preparations, including event furniture and signage, setup/tear down, vendor/catering logistics, clean up and closing 
  • Involvement with public programs, fundraisers, and other events  
 

Minimum Job Qualifications and Competencies:

  • Minimum of 1-2 years experience in event planning/management 
  • Microsoft and Windows proficiency 
  • Strong organizational, multitasking and problem-solving skills 
  • Superb written and verbal communication skills 
  • Flexible and adaptive to change 
  • Familiarity with the outdoors/gardens 
  • Valid Driver’s License 
  • Current ABLE and Food Handler licenses or ability to obtain 
  • Evening and weekend availability required 

 Working Conditions and Environmental Exposures:

The position will at times be a seated, indoor office position and at other times will require extensive walking, stooping and lifting.  While performing the duties of this job, the employee will have exposure to outside weather conditions and uneven, unpaved terrain.  The noise level in the work environment is usually moderate to loud.  The employee may be asked to lift 50+ pounds. 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Interested Candidates:
Email a cover letter, resume and 3 references.  No phone calls please. 

About Tulsa Botanic Garden:
Tulsa Botanic Garden is an all-season oasis blooming in the Osage Hills, 8 miles northwest of downtown Tulsa.  Tulsa Botanic Garden is a 501(c) (3) non-profit organization with a mission to promote the beauty and importance of plants and nature to create a more sustainable and harmonious world. The Garden is located at 3900 Tulsa Botanic Drive, Tulsa, OK 74127. For more information call 918-289-0330 or visit tulsabotanic.org.