Career Opportunities

Current position listings:
Events and Hospitality Assistant
Visitor Services Associate
Operations Assistant

EVENTS and HOSPITALITY ASSISTANT part-time, non-exempt

Reports to: Director of Events and Programs

FLSA Status: Non-exempt

Part-Time Position: Not to exceed 30 hours/week, or 130 hours/month

Position Summary: This position will assist with successful implementation of events at Tulsa Botanic Garden, including a focus on guest experience and customer service, especially as it relates to the Garden’s private events, public programming and expanding beverage/bar program. Employee will be responsible for facilitating onsite, day-of timeline and logistics for private and public events, from set-up through tear-down, as well as some pre-planning and logistics. This position will focus attention to the Garden’s beverage program, developing efficient protocols for stellar indoor and outdoor bar service, cleanliness and organization, and effective inventory/ordering systems.

Applicants for this position will join a team of dedicated professionals working diligently to build and maintain a dynamic botanic garden for Tulsa, Green Country, and beyond. Tulsa Botanic Garden is a growing, 501(c)(3) nonprofit, based in Tulsa, Oklahoma, with 170 acres of land located in southeastern Osage County, 8 miles north of downtown Tulsa.

Duties include:

Day-of event preparations for venues and bar, often including transport and setup of tables, chairs, vendor items, signage, catering/food truck placement, musician arrival and load-in, and other event logistics
Beverage program implementation, including streamlined setup and cleanliness protocols, inventory and assessment of ordering needs, as well as creative development of cocktail, wine and non-alcoholic offerings
Beverage program organization and logistics, with occasional bartending and sales
Facilitation of event-end protocols, including tear down, clean-up and end-of-day Garden closure. The majority of these hours will be evening and weekend.
Some advanced preparation for a wide variety of events to support the Event Team, including but not limited to, venue floorplan set and general tidying, and communication of event specs with vendor, clients and Garden staff
Some organization, inventory, and preparation of event materials, including venue rental furniture/hard goods, items for Garden programs and bar service supplies
Occasional facilitation of youth educational programming
Professional, courteous engagement with vendors, guests, venue clients and Garden staff
Contribution of feedback to support event and program flow and ideas for improvement

Qualifications for this position include:

Superb verbal and written communication skills
Experience with public events, hospitality and beverage programs
Experience with delivering a high level of customer service to guests, clients and chefs/catering vendors
Experience with developing and implementing a seasonally-relevant, event-relevant menu of beverage offerings
Ability to create logical, effective systems of organization and inventory
Skill for maintaining a calm demeanor despite unexpected changes to event plans, and the ability to find solutions and communicate necessary information to Garden staff, clients and vendors
Excitement and adaptability for a wide spectrum of event types, both outdoor and indoor
Flexible schedule, with availability and willingness to work evening and weekend hours
Willingness to hold ABLE-licensing to serve alcohol
A friendly, helpful demeanor and enthusiastic, positive personality
A general affinity for the Garden and its mission
Familiarity with nature, plants and the different areas of the Tulsa Botanic Garden (and a willingness to learn!)
Ability to lift 50lbs
Ability to work outside in the elements year-round
Good judgement about Garden safety and the ability to convey safety guidelines to guests

Click Here to download this job description as a PDF.

Interested applicants should submit a cover letter explaining interest in the position, a current resume, and two references via email to emma@tulsabotanic.org.

VISITOR SERVICES ASSOCIATE (Part time)

*Applicants for this position will join a team of dedicated professionals working diligently to build a dynamic new botanic garden for Tulsa, Green Country, and beyond. Tulsa Botanic Garden is a growing 501(c)(3) nonprofit based in Tulsa, Oklahoma with 170 acres of land located in southeastern Osage County, 8 miles north of downtown Tulsa

Part-Time Position: Not to exceed 28 hours per week, no benefits.
Reports to: Visitor Center Manager
Supervisory Responsibility: None
FLSA Status: Non-exempt

Position Summary: Visitor Services Associates act as front-line ambassadors for Tulsa Botanic Garden with a focus on hospitality and creating welcoming, positive interactions for all Garden guests, while also efficiently handling daily work duties. Visitor Services Associates work in the Visitor Center, which must be staffed for regular admission hours and public events (as early as 8:30 am or late as 10:30 pm, depending on the season – typically no shifts longer than 8 hours).

Primary duties of this position:

Processing all admission and Gift Shop transactions and functions; handling cash and credit card transactions with a high level of accuracy and according to established policies; reconciling cash drawer at the end of the day;
Greeting and orienting Garden guests; providing information about the Garden, including its history and future development plans; and promoting upcoming programs and events;
Opening and closing Visitor Center and/or other facilities (such as the Mabee Grange event building), including locking and securing of all gates, doors, etc., adjusting HVAC controls, preparing and cleaning facilities for guests and volunteers;
Answering questions about Garden memberships, providing information, taking payments, and forwarding information as needed for follow-up by other Garden personnel;
Membership sales;
Gathering feedback from visitors to share with management while working to mitigate any guest concerns;
Assisting with event functions during special events;
Working with volunteers;
Other duties as assigned.

Qualifications for this position include:

Excellent customer/guest service relations, with prior work experience in this sector preferred;
Friendly demeanor and positive attitude;
Understanding of point of sale (POS) transactions on a computer system and data entry on a database;
Flexibility of schedule to work weekends, evenings, and holidays;
Basic computer, and cash handling skills;
Ability to work independently;
Familiarity with the outdoors and/or gardens is favorably considered;
Excellent verbal communications skills in person and over the telephone;
Possession of a valid driver’s license;
Multi-tasking and organizational abilities;
Flexibility and capability to adapt to changes in daily routine and to guest needs;
Intermittent standing and walking required;
Ability to lift 30 pounds.

Click here to download this position description (pdf file)

Interested applicants should submit a cover letter explaining interest in the position, a current resume, and two references via email to emily@tulsabotanic.org.

OPERATIONS ASSISTANT (full time)

Reports to: Director of Operations
Supervisory Responsibility: None
FLSA Status: non-exempt
Full-Time Position: 40 hours per week, garden membership, health/dental/vision/retirement benefits, paid holidays, paid time off,(sick, vacation, and personal leave).

Position Summary:
Tulsa Botanic Garden seeks a qualified individual for a full time Operations Assistant position. Applicants for this position will join a team of dedicated professionals working diligently to build a dynamic new botanic garden for Tulsa, Green Country and beyond. Tulsa Botanic Garden is a growing 501(c)(3) nonprofit organization, based in Tulsa, Oklahoma with 170 acres of land located in southeastern Osage County, 8 miles from downtown Tulsa.

Primary duties of this position include:

Maintains existing turf areas, outdoor spaces around buildings, nature trails, fence lines
General maintenance of Garden infrastructure including buildings, small equipment, fences, etc.
Assists Horticulture team with installing new plantings, weeding, and other garden upkeep
Mowing, string-trimming, and brushogging
Applying both selective and non-selective herbicides
Maintain and repair gravel pathways in public and non-public garden areas
Other duties as assigned by supervisors

Required Skills, Experience & Education:

Friendly demeanor and positive attitude, “a team player”
Must be able to repeatedly lift 50lbs
Small power equipment, tractor, lawn mower operation and maintenance
Willing and able to work on ladder
Must have or be willing to obtain pesticide license (Garden will pay testing fees)
Experience with handiwork trade tools and equipment
Knowledge of general horticultural principles and landscape management techniques a plus
Standing for long periods of time, in typical Oklahoma summer heat and winter cold

Click here to download this job description as a PDF.

How to apply: Interested applicants should submit resume and list 2 references (contact information only) to Chad@tulsabotanic.org